Regardless of the size of the authority or development, a safety program should be formulated, initiated and followed-up. Such a safety program should include periodic inspections, employee training programs, adequate accident reporting systems, followed-up by analysis, evaluation and corrective action, and cooperation with insurance carrier.
(a)Periodic inspections.
(1)Periodic inspections are extremely effective in revealing situations and conditions which contribute to accidents. The authority should delegate to one or more employees, the responsibility for inspecting a prescribed area and reporting the presence of any condition considered abnormal or having accident potential.
(2)In addition to periodic inspections, every administrative and supervisory employee shall be responsible for reporting any potentially dangerous situation encountered in the normal course of their activities.
(3)A safety check list has been included as Exhibit A [see Appendix S-5]. This list is offered as a guide only and in no way is to be considered all-inclusive.
(b)Employee training program.
Training programs serve to make employees accident conscious. Such programs may take the form of:
(1)Staff meetings.
(2)On-the-job instruction in safe work habits and techniques.
(3)Demonstrations to groups of employees on proper techniques and procedures. Such demonstrations may include the showing of slides and motion pictures where possible.
(4)Distribution of leaflets and pamphlets on safety and related subjects.
Note:
Slides, motion pictures and printed material may be obtained on loan and without cost from insurance companies and large industrial firms.
(c)Accident reporting systems.
(1)Accident reporting permits the accumulation of statistical data which provides comparisons, makes possible the detection of trends and highlights hazardous situations. Standard accident forms [see Appendix S-5, Exhibit B] are to be used for reporting accidents.
(2)All accidents should be reported as soon as possible to the division as well as to the proper insurance company. Unless otherwise prescribed by the insurance company, the division's standard accident form is to be used for this purpose.
(3)In the event of a serious accident, the division's Bureau of Management should be immediately informed by telephone. This call should be followed-up, with as little delay as is possible, by a written report on the standard form.
(d)Cooperation with insurance carrier.
Insurance carriers are also interested in preventing accidents. They will usually provide the following services, at little or no charge, and upon request:
(1)Furnish literature, pamphlets and posters.
(2)Assist in the organization of a training program.
(3)Attend employee training sessions and present demonstrations, slides and motion pictures.
(4)Inspect physical plant and present recommendations.
(5)Work closely with policy holders to reduce premiums.