Title 9 Part 184

The Director of the Division for Youth and the superintendents, directors and officials of division facilities are authorized to sell the projects resulting from the vocational and avocational education of the residents. The products may be sold through direct agreements in the public sector in accordance with section 184.4 of this Part and product marketing and order solicitation in the private sector.

The Director of the Division for Youth or his designee is authorized to enter into contracts with State agencies, political subdivisions and public benefit corporations for the sale of products resulting from the vocational education of residents, provided that such products are not available to the purchasing entity under a centralized contract and the sale does not exceed monetary limits established by statute or by any such entity which would mandate competitive bidding for the purchase of such product.

Monies of the fund shall be disbursed as follows:

In determining the amount of the proceeds from a sale of a product that may be deposited to the account of a resident, the Director of the Division for Youth shall provide for a deduction from the sum of the proceeds for reasonable expenses, including, but not limited to, the value of materials and supplies for the production of the product. The amount deducted from such expenses shall be kept on deposit in the vocational education fund and expended to pay for services and expenses of operating self-sustaining vocational education programs at Division for Youth facilities.

Payments to youth for work done on projects must be based on a specific measuring unit—hours worked or pieces produced. Sufficient documentation (i.e., timesheets, record of pieces produced, etc.) must be provided to the business office before profits are distributed or wages paid. All documentation must be signed by the appropriate vocational staff. Timesheets are to be completed by the youth and certified as accurate by the appropriate supervising staff. The timesheet must show the date, hours worked, rate of pay, name of youth, contract, contract or project number.

Each participating facility shall establish and maintain a financial recordkeeping system separate from other facility activities. Accounting procedures shall be established and maintained to ensure fiscal and program integrity. Records which must be maintained include:

Each facility director shall be responsible for collecting sales tax related to a vocational or vocational products and projects and for the following requirements: