9 NYCRR 8008.2

The following definitions, in addition to those contained in Part 8000 of this Subtitle, shall be applicable to both this Part and Part 8000.

case record means any memorandum, document or other writing pertaining to a present or former inmate, parolee, conditional releasee or other releasee, and maintained pursuant to sections 259-a (1)-(3) and 259-c (3) of the Executive Law.

record or records means any memorandum, document, tabulation or other writing, other than a case or employee record, maintained by the division.

employee record means any document, report or other writing pertaining to a board member or division officer or employee and constituting part of such person's employment history folder.

statistical tabulation means a collection or orderly presentation of numerical data logically arranged in columns and rows, or graphically.

factual tabulation means a collection of statements of objective information, logically arranged, which is empirically derived and reflects objective reality, actual existence or an actual occurrence.

workday means any day except Saturday, Sunday, a public holiday or, with respect to a particular office of the division, a day on which that office is otherwise closed for general business.

records access officer means the public information officer of the division, or such other officer or employee designated by the chairman to receive and respond to inquiries for access to division records.

subject matter list means a current list of all records maintained by the division on or after January 1, 1978, except case and employee records, regardless of whether the documents denoted on such list are available to the public.

counsel means the counsel to the division and any designated member of the counsel's staff.