Definitions
Source version current through Oct 31, 2022
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As used in this Part, the following words and terms shall have the indicated meanings:
(a)Data subject means any natural person about whom personal information has been collected by an agency.
(b)Personal information means any data concerning a data subject which, because of name, number, symbol, mark or other identifier, can be used to identify that data subject.
(c)Record means any item, collection or grouping of personal information about a data subject which is maintained and is retrievable by use of the name or other identifier of the data subject. The term record shall not include personal information not used to make a determination about a data subject such as:
(1)a telephone book or directory;
(2)a card catalog, book or other resource material in any library;
(3)a compilation of information containing names and addresses used exclusively for mailing agency information;
(4)personal information required by law to be maintained, and required by law to be used only for statistical research or reporting purposes;
(5)information requested by the State Energy Office which is necessary to answer unsolicited requests by the data subject for information; or
(6)correspondence files.
(d)System of records means any group of records under the actual or constructive control of the State Energy Office pertaining to one or more data subjects from which personal information is retrievable by use of the name or other identifier of a data subject.