Resident classification, initial screening, assessment, and reassessment records
Compiled text through Mar 31, 2022
Register checked through Jul 29, 2026
No later Register activity identified in this check.
Dates and status
- Compiling agency
- Executive Department
- Text status
- Source receipt
- Compiled text through
- Mar 31, 2022
- Register checked through
- July 29, 2026/Vol. XLVIII, Issue 30 (2026-07-29)
- Activity status
- No later Register activity identified in this check.
- Source snapshot
- Jun 6, 2026
(a)Determinations based upon all initial screenings, assessments by the facility, and reassessments of a resident’s risk, security and supervision, and special needs requirements shall be made in writing and kept in the resident’s file.
(b)The information to be retained in the resident’s file shall include, but is not limited to:
(1)the date when the initial screening was completed, including verification that the resident was notified of needs determinations and their implications, if any;
(2)the resident’s criminal history;
(3)the resident’s security and supervision requirements;
(4)any special needs of the resident;
(5)the name of staff responsible for making recommendations based on assessment by the facility or reassessment, and the signature of the facility director or designee making the final determination;
(6)the date of each facility assignment and living unit assignment based upon assessment by the facility and the reassessment process; and
(7)all instruments, forms, and other information used to make or record initial screening, assessments by the facility, and reassessment determinations.
(c)Either a photocopy or a written summary on a form developed for this purpose of the information noted in paragraphs (2), (3) and (6)(b) of this section and all resident records shall be sent with every resident when they are transferred to another secure facility.
(d)Whenever a written summary is sent pursuant to the requirements of subdivision (c) of this section, the name(s) of the staff who prepared the summarized information shall be clearly identified on the form.