(a)The following person has been designated as records access officer to the commission: Public Information Officer, New York State Commission of Correction, Alfred E. Smith State Office Building, 80 S. Swan Street, 12th Floor, Albany, NY 12210-8001.
(b)The records access officer shall ensure that the commission responds to requests for access to records in accordance with the provisions of this Part.
(c)The records access officer shall:
(1)maintain an up-to-date subject matter list;
(2)assist the requester in identifying requested records, if necessary;
(3)upon locating the records, take one of the following actions:
(i)make records available for inspection; or
(ii)deny access to the records in whole or in part, and explain in writing the reasons therefor;
(4)upon request for copies of records:
(i)make a copy available upon payment or offer to pay the fees required pursuant to section 7200.7 of this Part; or
(ii)permit the requester to copy those records;
(5)upon request, certify that a record is a true copy; and
(6)upon failure to locate records, certify that:
(i)the commission is not the custodian for such records; or
(ii)the records of which the commission is a custodian cannot be found after diligent search.