Quarterly financial reports
Source version current through Sep 15, 2021
Later State Register activity may affect this section.
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(a)Within 15 days after the close of each calendar quarter ending on June 30, September 30, December 31, and March 31, the local agency shall submit to the division a quarterly financial report which shall consist of the data and schedules in the number of copies as indicated in Table I which follows:
TABLE I
Contents of Quarterly
Financial Reports—Development
| Schedule no. | Item | No. of copies | Exhibit no. Appendix S-11 | Remarks |
|---|---|---|---|---|
| — | Letter of Transmittal and Certificate | 1 | 21 | |
| 1 | Uniform Balance Sheet | 1 | 22 | |
| 2 | Reconciliation of Bank Balances | 1 | Not exhibited | See § 1642-1.6 |
| 3 | Confirmation of Bank Balances | 1 | 23 | |
| 4 | Development Cost — | 2 | 24 and 25 | |
| Budget Control Statement | ||||
| (form DH-213) | ||||
| 5 | Schedule of Contract Awards | 2 | 26 | |
| 6 | Schedule of Investments | 1 | Not exhibited | See § 1645-5.1 |
| 7 | Schedule of Contingent Liabilities | 1 | Not exhibited |
(b)In addition, the local agency shall include the following schedules in the quarterly financial report, if specifically requested by the division to do so:
TABLE II
Supplementary Schedules to be Submitted with Quarterly Financial Reports—Development upon Request
| Schedule no. | Item | No. of copies | Exhibit no. Appendix S-11 |
|---|---|---|---|
| 8 | Statement of Site Income and Expense on form DH-621 | 2 | 27 |
| 9 | Statement of Initial Operating Period Income and Expense on form DH-621 | 2 | 27 |
| 10 | Schedule of Offsite Clearance Costs, consisting of: | Not exhibited | |
| a. Statement of Offsite Clearance Costs on form DH-213 | 2 | ||
| b. Statement of Income and Expense from operation of offsite property on form DH-621 | 2 | ||
| 11 | Schedule of Rehabilitation Costs, consisting of: | Not exhibited | |
| a. Statement of Rehabilitation Costs on form DH-213 | 2 | ||
| b. Statement of Income and Expense from operation of rehabilitated property on form DH-621 | 2 | ||
| 12 | Schedule of Relocation of Building Costs, consisting of: | Not exhibited | |
| a. Statement of Relocation of Building Costs on form DH-213 | 2 | ||
| b. Statement of income and Expense from operation of relocated buildings on form DH-621 | 2 |
(c)The division may further require the local agency to submit other documents and supports, such as copies of accounts payable vouchers and journal vouchers, in connection with periodical financial reports.
(d)Where there is no change in a schedule required to be submitted as compared with a previously submitted schedule, a statement to that effect on the schedule will be acceptable in lieu of an itemization. Each schedule submitted shall show the name and location of the local agency, the name and number of the project, the date of the end of the period, and shall be numbered to correspond with the schedule numbers indicated above. The various documents and schedules shall be arranged in the same order as they appear in the tables above and shall be bound with a substantial fastener.
(e)The exhibit numbers in the tables above refer to the specimen forms exhibited in Appendix S-11. Each item of the report will be separately described in the sections which follow.