19 NYCRR 428.3

The completed form for the reporting of hazardous materials shall be filed annually with the chief of the appropriate fire department, fire corporation, or fire company having responsibility for fire protection of each location at which any such hazardous material may be found, and for which coverage is provided under a fire policy or any other policy which provides coverage for the peril of fire. Except as otherwise provided by this Part only one report, notwithstanding the number of policies involved, shall be filed not more than 30 days prior to nor later than the anniversary date of the insured's policy reported on the form. The anniversary date of a policy written for more than one year shall be considered as if written for successive policy periods or terms of one year.

Requests for exemption shall be in writing and shall be filed annually with the fire chief described in subdivision (a) of this section not more than 30 days before nor later than the anniversary date of the insured's fire insurance policy. Said chief may grant an extension of this deadline of up to 30 days to avoid undue hardship to the insured. All exemptions granted shall be in writing upon the report form, subscribed to by said chief, and shall expire one year from the date thereon. If an exemption has not been granted within 30 days of the filing of the request for exemption, the request shall be deemed denied. Upon notice that a request for exemption has been denied, or if 30 days have passed since the filing of a request for exemption and such exemption has not been granted, the insured shall file a completed report within the time prescribed in subdivision (a) of this section or within 15 days, whichever is later.