New York Codes, Rules and Regulations (NYCRR)
Title 9 Part 552
Executive Department
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5 sections
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All 5 displayed sections in this Part carry the same compiled date. Status and warnings stay on each section.
9 NYCRR 552.1 - Purpose, intent and applicability
A matched Register action is not later than the compiled-text reference date.
Dates and status
- NYCRR title agency
- Executive Department
- Section status
- Section source receipt
- Source version current through
- Aug 15, 2022
- Related Register notice
- ITS-52-17-00003-A · Adopted rule
- Related notice published
- Apr 4, 2018
- Related notice effective date
- Apr 4, 2018
164-d of the Executive Law provides that the State and every State agency, department, bureau, board, authority, office, commission, or any other instrumentality of the State shall make those various application forms developed and distributed by such agency or instrumentality for public use that are readily convertible to internet form and that are intended to be commonly used by the general public available on the internet. Section 164-d requires the New York State Office of Information Technology Services (ITS), to promulgate rules and regulations to implement the statute. The purpose of this Part is to establish a process for the entities that are subject to section 164-d to use in prioritizing the application forms to be made available on the internet and establishing the timing for making such application forms available on the internet.
9 NYCRR 552.2 - Definitions
A matched Register action is not later than the compiled-text reference date.
Dates and status
- NYCRR title agency
- Executive Department
- Section status
- Section source receipt
- Source version current through
- Aug 15, 2022
- Related Register notice
- ITS-01-17-00003-A · Adopted rule
- Related notice published
- Apr 19, 2017
- Related notice effective date
- Apr 19, 2017
For the purposes of this Part, the terms below have the following meanings:
(a)Applicant means a person who makes a formal request to a State agency for an approval, authorization, certification, consent, decision, determination, license, order, permit, registration, or other administrative action.
(b)Application forms means those documents provided by a State agency for completion by an applicant to such State agency.
(c)General public means all persons and not limited or restricted to a particular class of persons.
(d)Internet means the internet as defined by subdivision 3 of section 202 of the State Technology Law.
(e)State agency means every State agency, department, bureau, board, authority, office, commission, or any other instrumentality of the State.
(f)State agency website means State agency website as defined by subdivision 7 of section 202 of the State Technology Law.
9 NYCRR 552.3 - Inventory of prioritization process for application forms
A matched Register action is not later than the compiled-text reference date.
Dates and status
- NYCRR title agency
- Executive Department
- Section status
- Section source receipt
- Source version current through
- Aug 15, 2022
- Related Register notice
- ITS-52-17-00003-A · Adopted rule
- Related notice published
- Apr 4, 2018
- Related notice effective date
- Apr 4, 2018
(a)Within 180 days from the effective date of this regulation each State agency shall:
(1)review and inventory its existing application forms that are intended to be commonly used by the general public;
(2)determine which of these application forms, if any, have already been made available to the general public on the internet and which have not; and
(3)establish a priority list for making available to the general public on the internet those application forms that have not previously been made so available.
(b)With respect to those application forms that the inventory shows have not been made available to the general public on the internet, each State agency shall prioritize the order and estimated timeframe in which such application forms will be made available on the internet. In establishing a priority list for making application forms available on the internet, the State agency may consider, among other things:
(1)the annual demand for a particular application form among the general public;
(2)the intended scope of the distribution of a particular application form; and
(3)whether a particular application form is readily convertible to internet form. In assessing whether an application form is "readily convertible to internet form," the State agency may consider, among other things, the characteristics of an application form, including, but not limited to, graphic content, security features, and other technical issues, including the need to comply with laws, policies, and procedures in regard to the accessibility of internet information and applications, that may make conversion to internet form more difficult.
(c)The inventory prepared by the State agency pursuant to paragraph (a)(1) of this section and the priority list established by the State agency pursuant to paragraph (a)(3) of this section shall be posted on a State agency website. The State agency website on which the inventory and priority list are posted shall include a conspicuous and direct link to the inventory and the priority list.
(d)At least once per year, the State agency's inventory and priority list shall be updated to reflect the development and distribution by the State agency of any new or redesigned application form that is intended to be commonly used by the general public. Such updated inventory and priority list shall be posted on a State agency website.
(e)In developing a new application form or updating an existing application form that is intended to be commonly used by the general public, a State agency shall, whenever practicable and reasonable, do so in a manner that facilitates making such application form available on the internet at the time it is initially made available to the general public. If the State agency is unable to make a newly developed or updated application form available on the internet at the time it is initially made available to the general public, the State agency shall, as provided in subdivision (d) of this section, add such new or updated application form to the State agency's inventory and priority list.
9 NYCRR 552.4 - Posting process
A matched Register action is not later than the compiled-text reference date.
Dates and status
- NYCRR title agency
- Executive Department
- Section status
- Section source receipt
- Source version current through
- Aug 15, 2022
- Related Register notice
- ITS-01-17-00003-A · Adopted rule
- Related notice published
- Apr 19, 2017
- Related notice effective date
- Apr 19, 2017
(a)Upon completion of the inventory and priority list required by section 552.3(a) of this Part, a State agency shall, consistent with the priority list and as expeditiously as possible, begin the process of posting application forms on a State agency website. The State agency website on which the application forms are posted shall include a conspicuous and direct link to the application forms. The direct link to the application forms may be combined with the link to the inventory and the priority list required by section 552.3(c) of this Part.
(b)In posting application forms on the internet, State agencies shall comply with laws, policies and procedures in regard to the accessibility of internet information and applications.
9 NYCRR 552.5 - Miscellaneous provisions
A matched Register action is not later than the compiled-text reference date.
Dates and status
- NYCRR title agency
- Executive Department
- Section status
- Section source receipt
- Source version current through
- Aug 15, 2022
- Related Register notice
- ITS-52-17-00003-A · Adopted rule
- Related notice published
- Apr 4, 2018
- Related notice effective date
- Apr 4, 2018
(a)ITS, is responsible for administering this Part. ITS may request and shall receive such assistance and information from State agencies as may be necessary or convenient to properly administer this Part.
(b)Nothing in section 164-d of the Executive Law or this Part shall require that a State agency accept or process application forms submitted through the internet, or post application forms including user-specific data on the internet.