Title 9 Part 301

Consistent with this Part, State property may be used for the following types of activity:

Activities conducted for the purpose of furthering better understanding of any level of government operations when conducted by a local, State or Federal government agency.

Activities that have a primarily educational, cultural or civic purpose for the enhancement of the health, welfare and public benefit of the citizens of the State.

Activities conducted for the direct benefit of not-for-profit charitable organizations.

The following activities are not allowed on State property:

The following information concerning fees shall apply to all organizations using State property, except for the use of State facilities within the Empire State Plaza at Albany under a license issued by the commissioner acting in a proprietary capacity through the OGS Convention Center:

The commissioner reserves the right to require the presence of State Police and/or security guards at any event and to impose a fee based on the facility manager's determination of the actual cost thereof. The number of State Police personnel or security guards required will be determined by the commissioner.

Insurance requirements are established to provide adequate funding for the indemnification of the State of New York and the office for claims of bodily injury or property damage arising out of or in any way connected with use of State facilities as provided herein. It is the policy of the Office of General Services to require commercial general liability insurance with limits of not less than $1,000,000 per occurrence, $2,000,000 in the aggregate, naming the People of the State of New York and the Office of General Services, as additional insureds. A certificate of insurance in a form acceptable to the commissioner, naming the State as an additional insured, must be delivered to the commissioner prior to the commencement of any event. Alternate arrangements may be made for self-insured governmental entities upon prior approval of the commissioner, provided that comparable financial security is secured.

The commissioner may require that users provide financial security with respect to any reasonably anticipated costs associated with an event. Such financial security may take the form of a cash deposit, a surety bond, a letter of credit or other similar device acceptable to the commissioner.

The commissioner reserves the right to decline any application for use of State property when such use would be detrimental to or would adversely affect the condition of the State property, would restrict the normal conduct of State operations, or would present a clear hazard to persons or property. Additionally, an application may be denied for any of the following reasons:

The commissioner reserves the right to limit the use of State facilities, at any time, due to unforeseen operational requirements.

Facility managers shall be responsible for the scheduling of use of State facilities. Planned events must be conducted within approved parameters, including but not limited to described use, time frames, physical areas and any conditions imposed by the commissioner. Events or activities inconsistent with approved parameters constitute a violation of this Part and may be subject to termination. Approval of an event does not constitute an endorsement by the State and the commissioner may require that an applicant include appropriate disclaimers in its materials or publications. The State shall not be responsible for any loss or damage to personal property or for personal injury that occurs on State property; provided, however, that this subdivision shall not preclude the commissioner from consideration of a claim for property damage or personal injury pursuant to section 8(12-a) of the State Finance Law.