Title 9 Part 137

Fair values of living quarters are established according to location, type, size and quality of accommodations. Agencies are responsible for applying location and quality classifications as defined in this section. However, classifications which have been previously established shall not be revised without prior approval of the Director of the Budget. Exceptions to this section are made only by the Director of the Budget.

Rents vary depending in part on the location of the residence. The four location classifications to be used in computing rents are defined as follows:

Rents also depend in part on their quality. Residential quality is identified by one of the following four classifications:

The location of a residence is not considered in determining the quality rating as it affects the privacy of the occupants.

MONTHLY ROOM RATES

The monthly room rate is the base amount from which all other computations are made in determining the rental rate of residences, given their particular size and characteristics. The monthly room rate includes charges for heat and utilities.

The rates for houses, apartments and suites are computed as follows:

Maximum charges for full and half bathrooms are: 2 ½ baths for residences classified excellent, 1 ½ baths for residences classified good, and one bath for residences classified poor.

Once the full monthly rental for the residence has been determined in accordance with subdivisions (c) and (d) of this section, the following reductions are made only where applicable to apartments and houses:

Rents for two-room suites are computed through the provisions of subdivisions (c) and (d) of this section. The State usually provides furnishings for single rooms and two-room suites.

The rent charged to an individual, where three or more employees reside in a dormitory room, is 60 percent of the full monthly room rate. This rate is charged to each occupant of a dormitory unit, with no charge for additional facilities.

Where any residence is shared by two or more employees, each employee pays 75 percent of the full rental rate. This provision does not apply when employees are members of the same family, in which case 100 percent of the full rental rate is charged. This provision also does not apply to units in a dormitory where three or more employees reside.

No charge is made for rooms in State-owned residences occupied by personally assigned State employees.

Rooms other than those regularly assigned and charged to the host employees which are occupied by nonofficial guests visiting employees with the approval of the head of the institution are charged at a daily rate of ¹/₃₀ of the full rent for the residence.

Employees occupying residences rented by the State from private parties are charged at the actual cost to the State for such residences. These charges include any facilities or utilities provided or paid for by the State. Charges for such rented residences are computed on the basis of the actual cost to the State even where the charges exceed full rents as computed in accordance with subdivisions (a) through (g) of this section.

No reduction in rent is allowed for any absence. If the resident employee is off the State payroll, he continues nevertheless to be responsible for the rental charge until he officially gives up his assigned quarters and vacates the premises of all his personal property.

It is the policy of the State to charge for employee meals at cost. Effective September 26, 1985, the monthly rates for employee meals are as follows:

These rates are based on cafeteria-type meals, with limited menus and no individual table service. Staff-type meals, with more extensive menus, individual table service, and more privacy, may be served only with the approval of the Division of the Budget, which sets charges for these meals. Facilities that serve the largest meal of the day over the noon hour charge employees for that meal at dinner rates. Such facilities charge the lunch rate for the evening meal.

If the largest meal of the day is served during the noon hour, nonofficial guests are charged at dinner rates. Such facilities charge for the evening meal at the lunch rate.

Meals served in or provided from facility dining rooms and kitchens for minor children are charged at the following rates for each age group:

CHILDREN'S MONTHLY RATES FOR THREE MEALS EFFECTIVE SEPTEMBER 26, 1985

Effective September 14, 1972, no State employees are authorized to draw food from stores.

The rates for storing automobiles, irrespective of the geographical location of the institution, are fixed at $1 per month for a shelter; $2 for an unheated garage; and $3 for a heated garage.

Note:

In the case of an officer officially receiving the services of a personally assigned employee on a part-time basis, the charge to the officer's gross salary shall be computed at a corresponding proportion of the employee's gross salary, such gross salary not to exceed $1,200 per year.

The restrictions and limitations contained in this Part may be waived pursuant to provisions of law by the Director of the Budget whenever he determines that strict adherence to the rules would be detrimental to the sound and orderly administration of State government.