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New York regulations

Title 19 Part 815

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19 NYCRR 815.1 - Purpose

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The purpose of this regulation is to implement the requirements of State Finance Law, section 54(10)(o) which established the Local Government Efficiency grant program beginning in the State fiscal year commencing April 1, 2008. It directed the Secretary of State to adopt rules and regulations to implement the program.

19 NYCRR 815.2 - Definitions

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19 NYCRR 815.3 - Eligibility

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(a)Applications for assistance under this Part may be made by one or more municipalities which submit requests on forms established by the secretary.
(b)Grants may be used to cover costs associated with and including, but not limited to:
(1)High priority planning and general efficiency planning grants - legal and consultant services and other necessary expenses;
(2)Efficiency implementation grants and twenty-first century demonstration grants- legal and consultant services, transitional personnel costs essential for the implementation of an approved work plan integral to coordinated or consolidated service delivery, capital improvements and joint equipment purchases only where integral to coordinated or consolidated service delivery, and other necessary expenses.

19 NYCRR 815.4 - Grant awards

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(a)Subject to annual appropriations by the Legislature, grants will be made to successful applicants pursuant to the review and approval criteria set forth herein, in amounts not to exceed:
(1)$50,000 for high priority planning grants,
(2)$25,000 for two municipalities with an additional one thousand dollars for each additional municipality participating in the application, the maximum grant award not to exceed $35,000, for general efficiency planning grants,
(3)$200,000 per municipality, the maximum grant award not to exceed one million dollars, for efficiency implementation grants,
(4)$400,000 per municipality for twenty-first century demonstration project grants.
(b)Applicants will be required to provide matching funds, equal to 10 percent of the total cost of activities approved by the Department of State, as follows:
(1)ten percent matching funds for High Priority Planning Grants;
(2)ten percent local matching funds for General Efficiency Planning Grants;
(3)ten percent local matching funds for efficiency implementation grants, except that in the event an applicant is implementing a project that the applicant developed through a successfully completed planning grant funded under this Part or the shared municipal services incentive grant program (Part 814 of this Title), the local matching funds required shall be reduced by the local matching funds required by such successfully completed planning grant;
(4)ten percent local matching funds for twenty-first century demonstration project grants.
(c)State assistance shall be available on a reimbursement basis. Grantees shall submit periodic invoices and requests for payment as work is performed and costs incurred. No part of a grant shall be used by the grantee for recurring expenses such as salaries, utilities and fuel, except that for efficiency implementation grants and twenty-first century demonstration project grants the salaries of certain personnel essential for the effectuation of the joint activity shall be eligible for a period not to exceed three years.
(d)Prior to the final reimbursement payment, grant recipients shall submit to the Secretary copies of studies, agreements and other products resulting from the grant award.

19 NYCRR 815.5 - General review and approval criteria

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19 NYCRR 815.6 - Contents of application and procedures

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(a)Application for assistance shall be on forms prescribed by the secretary. Applications shall contain the following:
(1)the names and contact information for each municipality applying for assistance;
(2)designation of contact person or grant administrator;
(3)identification of key personnel who will work on the project for the municipalities;
(4)a resolution of each municipality's governing body requesting such assistance or a resolution by the municipal governing board stating acceptance of a qualified citizen petition requesting a dissolution study;
(5)a detailed description of the proposed activity to be funded;
(6)a work program including time periods for achieving stated objectives;
(7)a budget including identification of all funding sources and local matching funds;
(8)any inter-municipal agreements entered into or proposed to be entered into to carry out the activity; and
(9)a description of how the proposal responds to each of the rating and approval criteria described in this Part.
(b)Application information and procedures.
(1)The Department of State will provide outreach services to inform municipalities of the availability of funding and provide information to applicants concerning application preparation and submission.
(2)Project time periods and work programs may be adjusted by the Department of State as a condition of entering into a contract for State assistance to ensure the timely and successful completion of a project for which funds are awarded. The Department of State may, at its discretion, choose not to enter into contracts and cancel grant awards which do not contain mutually established time periods and work programs.
(3)All projects must be undertaken pursuant to a contract with the Department of State which shall require, in addition to the requirements of the Department of State, Attorney General, and State Comptroller, that all contracts not to be performed by the officials and employees of the grantee be entered into in accordance with General Municipal Law, sections 103 and 104-b. Requested grant amounts may be reduced in order to fund a greater number of projects or in order to reflect eligible costs.

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