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New York regulations

Title 19 Part 814

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19 NYCRR 814.1 - Purpose

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The purpose of this regulation is to implement the requirements of State Finance Law, section 54(10)(h) which established a competitive grant program for two or more municipalities to cover costs associated with mergers, consolidations, cooperative agreements, dissolutions and shared services. It directed the Secretary of State to adopt rules and regulations to implement the program.

19 NYCRR 814.2 - Definitions

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19 NYCRR 814.3 - Eligibility

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(a)Applications for assistance under this Part may be made only by two or more municipalities which jointly submit requests on forms established by the secretary.
(b)Grants may be used to cover legal and consultant services, feasibility studies, capital improvements and other necessary expenses related to costs associated with mergers, consolidations, cooperative agreements, dissolutions and shared services by municipalities.

19 NYCRR 814.4 - Grant awards

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(a)Subject to annual appropriations by the Legislature, grants will be made to successful applicants pursuant to the review and approval criteria set forth herein, in an amount not to exceed $100,000 per municipality, provided, however, for the purpose of grant applications submitted after April 1, 2007 pursuant to State Finance Law section 54(H) as amended by chapter 56 of the Laws of 2007, the maximum grant award shall not exceed $200,000 per municipality.
(b)Applicants will be required to provide matching funds, equal to ten percent of the total approved cost.
(c)State assistance shall be available on a reimbursement basis. Grantees shall submit periodic invoices and requests for payment as work is performed and costs incurred.
(d)For the purpose of applications submitted prior to April 1, 2007, grantees may request an advance payment in an amount not to exceed 25 percent of the total amount of State assistance for the project.
(e)No part of a grant shall be used by the grantee for recurring expenses such as salaries, utilities and fuel.
(f)Prior to the final reimbursement payment, grant recipients shall submit to the secretary copies of studies, agreements and other products resulting from the grant award.

19 NYCRR 814.5 - Review and approval criteria

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19 NYCRR 814.6 - Contents of application and procedures

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(a)Application for assistance shall be on forms prescribed by the secretary. Applications shall contain the following:
(1)The names and contact information for each municipality applying for assistance.
(2)Designation of contact person or grant administrator.
(3)Identification of key personnel who will work on the project for the municipalities.
(4)A resolution of each municipality's governing body requesting such assistance.
(5)A detailed description of the proposed activity to be funded.
(6)A work program including time periods for achieving stated objectives.
(7)A budget including identification of all funding sources and local matching funds.
(8)Any inter-municipal agreements entered into or proposed to be entered into to carry out the activity.
(9)A description of how the proposal responds to each of the rating and approval criteria described in this Part.
(b)Application information and procedures.
(1)The Department of State will provide outreach services to inform municipalities of the availability of funding and provide information to applicants concerning application preparation and submission.
(2)Project time periods and work programs may be adjusted by the Department of State as a condition of entering in to a contract for State assistance, to ensure the timely and successful completion of a project for which funds are awarded. The Department of State may, in its discretion, choose not to enter into contracts and cancel grant awards which do not contain mutually established time periods and work programs.
(3)All projects must be undertaken pursuant to a contract with the Department of State which shall require, in addition to the requirements of the Department of State, Attorney General and State Comptroller, that all contracts not to be performed by the officials and employees of the grantee be entered into in accordance with General Municipal Law, sections 103 and 104-b.

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