New York Codes, Rules and Regulations (NYCRR)
Title 19 Part 813
Department of State
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13 sections
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19 NYCRR 813.1 - Intent
Later State Register activity may affect this section.
Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)These rules and regulations are promulgated pursuant to Municipal Home Rule Law, section 38 to implement the provisions thereof governing State aid for the development and revision of city charters.
(b)The program is designed to encourage more effective and efficient governmental administration and provision of services by city governments through the development and revision of city charters.
19 NYCRR 813.2 - Definitions
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
For the purposes of this Part:
(a)Commissioner shall mean the Commissioner of the Office for Local Government.
(b)Project shall mean the preparation of a local law providing a new or revised city charter by the legislative body of a city pursuant to Municipal Home Rule Law, section 10 (subd. 1, par. c, subpar. [1]).
(c)Legislative body of a city shall mean the elective governing body of a city as defined in Municipal Home Rule Law, section 2 (subd. 7).
(d)Authorized charter expenditure shall mean only those costs which will be incurred by a city on account of the project and for which an appropriation of funds is made, including services rendered by city personnel when such services are rendered in connection with the project.
19 NYCRR 813.3 - Eligibility
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
Any city of the State may apply to the commissioner for State aid to reimburse part of the cost of a project.
19 NYCRR 813.4 - Eligible activity
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Eligible activity shall mean a project proposed by the legislative body of a city as set forth in its application pursuant to section 813.5. Such proposal shall indicate clearly, definitively and in such detail as may be required by the commissioner, the scope of the proposed project which shall in the judgment of the commissioner have a significant impact on the city government.
(b)A city which has commenced an eligible activity on or after January 1, 1971 shall be eligible for reimbursement up to a limit of 40 percent of authorized charter expenditures or $25,000, whichever is less. Such city shall not be eligible for reimbursement for more than one project during a period of 10 years computed from the date of any prior reimbursement pursuant to this program.
19 NYCRR 813.5 - Applications
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Applications for State aid shall be made on forms furnished by the commissioner.
(b)All applications shall be submitted to the commissioner through the regional office of the Office for Local Government within the area in which the applicant is located. The area representative shall advise and assist cities in the preparation and submission of all applications.
(c)The application shall describe the manner in which the project will be accomplished. Where the project is to be accomplished by a consultant the application shall give the name of such consultant and indicate the estimated amount of the fee and describe the basis for computing the fee in accordance with section 813.8. If the project is to be accomplished without the services of a consultant, the application shall indicate the estimated costs in accordance with the following classification:
(1)Personnel (list position and basis of compensation)
(2)Travel
(3)Supplies
(4)Other costs:
(i)printing
(ii)telephone
(iii)furnishings
(iv)other (specify)
19 NYCRR 813.6 - Review of applications
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
After receipt of the application the commissioner shall review the same and shall:
(a)Make a determination as to whether the proposal is practical, logical, reasonable and satisfactory in scope.
(b)Advise the city of his determination.
19 NYCRR 813.7 - Selection of a consultant
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Where a consultant is to be retained, the city shall select the consultant to be employed providing such consultant is acceptable to the commissioner. Such consultant shall demonstrate a particular competency to engage in the preparation of local laws.
(b)Where there is professional licensing under New York State law, such consultant shall be qualified in his particular profession within the State of New York.
(c)If the consultant is not an attorney qualified to practice law in the State of New York, the proposed local law shall be accompanied by a statement from an attorney qualified to practice law in the State of New York to the effect that in his opinion the proposed local law conforms to the laws of the State of New York.
19 NYCRR 813.8 - Compensation for consulting services
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)The consultant selected by the city shall propose a fee for his services in preparing the local law. The basis for the fee shall be stated. The proposed fee for consulting services shall be based on:
(1)Lump sum, taking into account reasonable consulting costs for similar work, or
(2)An audited consulting payroll cost required to perform the work, plus a reasonable amount to cover overhead and profit, and as agreed to between the consultant, the commissioner and the city.
(3)A combination of (1) and (2).
19 NYCRR 813.9 - Financing projects
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)The commissioner may contract to make a State grant to a city within the budgetary appropriation therefor for payment to the city to reimburse up to a limit of 40 percent of the authorized charter expenditures or $25,000, whichever is less.
(b)Such records as shall be prescribed by the commissioner shall be maintained by the consultant and the city contracting for the project which records shall be kept on file for a period of three years after the completion of the project.
19 NYCRR 813.10 - Contracts for consultant services
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Contracts for consultant services for projects shall be prepared by the city and consultant.
(b)The contract so prepared shall be submitted to the commissioner for approval. If the commissioner approves the contract, he shall submit it to the city and the consultant for execution. If the commissioner does not approve the contract, he shall notify the city and the consultant in writing of the reasons for such disapproval with suggestions for necessary modification to meet the objections raised.
(c)Such contracts shall be written in such form and in such detail so as to clearly define the obligations, duties and requirements imposed upon the contracting parties.
(d)The contract may provide for periodic meetings between the contracting parties and the Office for Local Government at which the progress of the project will be outlined and discussed.
19 NYCRR 813.11 - Submission of final report and review
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Upon completion of the project, the city shall submit copies thereof to the commissioner for review. The proposed local law shall be accompanied by a report stating the findings and conclusions upon which the proposed local law is based.
(b)The commissioner shall:
(1)Review the proposed local law and report and determine whether it was accomplished in accordance with the terms of the contract and his rules and regulations. If the commissioner determines in the affirmative, he shall notify the city in writing.
(2)If the commissioner determines that the proposed local law and report were not accomplished in accordance with the terms of the contract and his rules and regulations, he shall notify the city in writing of the reasons for such determination with suggestions on action needed to meet the objections raised.
19 NYCRR 813.12 - State aid payments
Later State Register activity may affect this section.
Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)Payment of State aid shall be made to the city after the commissioner has made his determination pursuant to section 212.11(b)(1) and after the legislative body of the city has notified the commissioner in writing that it has adopted the local law for submission to the electors as may be required by law.
(b)All payments shall be made after audit and upon warrant of the Comptroller on vouchers approved by the commissioner.
19 NYCRR 813.13 - Miscellaneous
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Dates and status
- NYCRR title agency
- Department of State
- Section status
- Section source receipt
- Source version current through
- Jun 30, 2022
(a)These regulations may be modified or amended from time to time, in writing by the commissioner.
(b)The commissioner may assign to a deputy commissioner or other staff members whom he shall so designate in writing, the powers, duties and responsibilities required of the commissioner under these rules and regulations and they shall be responsible to him for the performance thereof.
(c)To promote and achieve the basic intent and purposes of charter development and revision, the restrictions and limitations of these rules and regulations may be waived by the commissioner, if, upon proper proof, he determines that such restrictions and limitations would result in an unusual or unavoidable hardship for the city or that strict adherence to the sound and orderly administration of the law.
(d)The Office for Local Government on request shall be furnished with data, documents or materials prepared for or connected with the project and shall have unrestricted authority to publish, distribute and otherwise use in whole or in part, the charter law and report.