New York regulations

Title 19 Part 177

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19 NYCRR 177.1 - General requirement

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(a)Renewals.

No renewal license shall be issued to any real estate broker or salesperson for any license period commencing on or after 11/1/95 unless such licensee shall provide evidence of completion of 22½ hours of approved continuing education within the two-year period immediately preceding such renewal. However, such continuing education requirement shall not apply to any licensed real estate broker who is engaged full-time in the real estate business and who has been licensed prior to July 1, 2008 for at least 15 consecutive years immediately preceding such renewal.

(b)Course approval.

No offering of a course of study in the real estate field for the purpose of compliance with the continuing education requirements of subdivision 3 of section 441 of the Real Property Law shall be acceptable for credit unless such course of study shall have been approved by the department under the provisions of this Part.

19 NYCRR 177.2 - Approved entities

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Continuing education real estate courses and offerings may be given by any college or university accredited by the Commissioner of Education of the State of New York or by a regional accrediting agency approved by said Commissioner of Education; public or private vocational schools; real estate boards; and real estate-related professional societies and organizations. Courses, including sales or technology, that increase the competency of a licensee as it relates to the real estate transaction shall be acceptable as meeting continuing education requirements subject to the restrictions set forth in subdivision (d) of this section. No real estate course of study seeking approval may be affiliated with or controlled by a real estate broker, salesperson, firm or company or real estate franchise, or controlled by a subsidiary of any real estate broker or real estate franchise. The following types of instruction shall not be acceptable as meeting continuing education requirements:

(a)general training or education to prepare a student for passing a real estate broker's or salesperson's examination which is not part of an approved course under Part 176 of this Title;
(b)offerings in mechanical office and business skills, such as typing, basic computer skills training, instructional navigation of the world wide web, instructional use of generic computer software, speed reading, memory improvement, report writing, personal motivation, salesmanship and sales psychology;
(c)sales promotion meetings; and
(d)subjects that are not real estate related.

19 NYCRR 177.3 - Request for approval of course of study in class-room setting

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The following applies to courses to be presented in a class-room setting where the instructor is present with the class. Requests for approval of courses of study in the real estate field to be given to satisfy the requirements for continuing education under the provisions of this Part shall be made 60 days before the proposed course is to be given, and on a form prescribed by the department which shall include the following:

(a)name, address and telephone number of the applicant;
(b)if applicant is a partnership, the names of the partners in the entity; if a corporation, the names of any persons who own five percent or more of the stock of the entity;
(c)title of each course to be offered;
(d)date and location of each course offered;
(e)duration and time of each course offered;
(f)procedure for taking attendance;
(g)a detailed outline of the subject matter of each course or seminar containing at least 22½ hours of instruction, or of each course module containing at least 1 hour of instruction, together with the time sequence of each segment thereof, the faculty for each segment, and teaching techniques used in each segment; and
(h)description of materials to be distributed to the participants.

19 NYCRR 177.4 - Successful completion of course in class-room setting

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(a)Any subject course for continuing education shall be accepted for credit on the basis of attendance only. The course administrator must submit to the department within 15 days the names and license registration numbers of all individuals who successfully completed the approved course.
(b)Evidence of successful completion of the course must be furnished to student in certificate form. The certificate must indicate the following: the name of the approved entity, the name of the course, the code number of the course, and that the student who shall be named has satisfactorily completed a continuing education course approved by the Department of State and the number of hours earned. The certificate must be signed and dated by the owner or course coordinator.

19 NYCRR 177.5 - Credit for teaching

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A licensee who shall teach an approved real estate course pursuant to Part 176 of this Subchapter or an approved subject offered for continuing education shall be credited with two hours for each hour of actual teaching performed. Records of such teaching shall be maintained by the person or organization presenting the course and certified on forms prescribed by the department. The records of such teaching shall be deemed records of attendance for all purposes of these rules.

19 NYCRR 177.6 - Extension of time to complete courses

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The department may grant a waiver for up to two years to any licensee who evidences bona fide hardship precluding completion of the continuing education requirements prior to the time the renewal application is to be filed. A licensee seeking such a waiver shall file the appropriate renewal application, together with the evidence demonstrating such hardship, together with a written request for such waiver.

19 NYCRR 177.7 - Computation of instruction time

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To meet the minimum statutory requirement, attendance shall be computed on the basis of an hour equalling 50 minutes.

19 NYCRR 177.8 - Attendance

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(a)No licensed person shall receive credit for any course or course module presented in a classroom setting if he or she is absent from the classroom, during any instruction period, for a period or periods totaling more than 10 percent of the time prescribed for the course or course module pursuant to section 177.3(g) or 177.21(e) of this Part, and no licensed person shall be absent from the classroom except for a reasonable and unavoidable cause. If a course or course module is computer based and is not presented in a classroom setting, no licensed person shall receive credit for the course or course module if he or she fails to complete any portion of the course or course module.
(b)The person or organization conducting the course shall certify to the department the name of each licensed person who successfully completed the course of study and his or her license registration number, and shall maintain its attendance records and a copy of such report for three years and, in addition, shall maintain the following record concerning the course:
(1)the approval number issued by the department for the course;
(2)the offering, title and description of the course;
(3)the dates and hours the course was given; and
(4)the names of the persons who took the course and whether they passed or failed.

19 NYCRR 177.9 - Video recording and record preservation

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(a)Every entity approved to provide instruction pertaining to fair housing and/or discrimination in the sale or rental of real property or an interest in real property shall cause a recording to be created of each course in its entirety. Such recording shall contain both video and audio of the instruction.
(b)The recording required by subdivision (a) of this section shall be maintained by the approved entity for at least one year following the date such course was provided to an enrolled student. If the entity knows or suspects that the recording is or will be the subject of litigation, then the approved entity shall maintain such recording as required by law.
(c)The recording required by subdivision (a) of this section may be subject to audit by the department pursuant to section 177.11 of this Part.

19 NYCRR 177.10 - [Repealed]

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19 NYCRR 177.11 - Auditing

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A duly authorized designee of the department may audit any course offered and may verify attendance and inspect the records of attendance of the course at any time during its presentation or thereafter.

19 NYCRR 177.12 - [Repealed]

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19 NYCRR 177.13 - Change in approved course of study

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There shall be no change or alteration in any approved course of study of any subject or in any instruction staff without prior written notice to, and approval by, the department.

19 NYCRR 177.14 - Suspensions and denials of course approval

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Within 45 days after the receipt of the application for approval of an offering, the department shall inform the entity as to whether the offering has been approved, denied, or whether additional information is needed to determine the acceptability of the offering. The department may deny, suspend or revoke the approval of a real estate course or a real estate instructor, if it is determined that they are not in compliance with the law and rules or if the offering does not adequately reflect and present current real estate knowledge as a basis for a level of real estate practice. If disciplinary action is taken, a written order of suspension, revocation, or denial of approval will be issued. Anyone who objects to such denial, suspension or revocation shall have the opportunity to be heard by the Secretary of State or his designee.

19 NYCRR 177.15 - Open to public

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All courses approved pursuant to this Part shall be open to all members of the public regardless of the membership of the prospective student in any real estate board, or real estate-related professional society or organization.

19 NYCRR 177.16 - Facilities

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Each course shall be presented in such premises and in such facilities as shall be necessary to properly present the course. No course shall be presented in any real estate broker's office or the office of any association of real estate brokers, except as otherwise may be permitted under these rules.

19 NYCRR 177.17 - Faculty

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A person intending to present an approved course shall first be qualified pursuant to section 176.11 of this Title.

19 NYCRR 177.18 - Continuing education credit

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(a)A salesperson who has received credit for a broker qualifying course pursuant to Part 176 of this Title during a period of time as defined in section 441(3)(a) of the Real Property Law, shall receive continuing education credit for such course for such period.
(b)A salesperson may receive 19 ½ hours of continuing education credit for successfully completing the approved 30 hour supplemental course as described in section 176.26 of this Title, provided, however, that in order to complete the 22 ½ hours of continuing education required in Real Property Law section 441(3)(a), such salesperson must also complete three hours of instruction pertaining to fair housing and/or discrimination in the sale or rental of real property or an interest in real property.
(c)No continuing education course will be considered for continuing education credit more than once within the two-year cycle of renewal.

19 NYCRR 177.19 - Registration period

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Each registration or renewal period for approved programs or courses shall be for 12 months or a part thereof, said period to commence on January 1st or date thereafter and to continue until December 31st.

19 NYCRR 177.20 - Distance learning programs-computer based

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Distance education is defined as any educational process based on the geographical separation of instructor and learner (

e.g.,

CD-ROM, disk, on-line learning, etc.). Educational providers who wish to offer distance learning programs must have their programs evaluated and approved in accordance with the provisions of this Part, including specifically sections 177.21 and 177.22.

19 NYCRR 177.21 - Request for approval of distance learning programs

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Each request for approval of a distance learning program shall be made at least 60 days before the proposed course is to be offered and shall include the following:

(a)name, address and telephone number of the applicant;
(b)if applicant is a partnership, the names of the partners in the entity, if a corporation, the names of any persons who own five percent or more of the stock of the entity;
(c)title of each course to be offered;
(d)duration and time of each course offered;
(e)a detailed outline of the subject matter of each course, together with the time sequence of each major unit and module;
(f)the disk or CD-ROM for the course or access to the on-line course;
(g)an explanation of the means for monitoring and verifying each student's active participation, on an ongoing basis, during each module of instruction;
(h)a brief description of the hardware and software to be used by the student; and
(i)a plan for providing technical support to the student.

19 NYCRR 177.22 - Distance learning program requirements

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To be approved, a distance learning program must meet the following criteria:

(a)the material of a distance learning program must be divided into major units;
(b)the contents of major units must be divided into modules of instruction;
(c)the distance learning program must contain a time-default mechanism for inactivity so that a student is not credited when not actively participating in the program;
(d)the school or other person offering the program must obtain from each student a signed and dated statement that he or she personally completed each module of the learning program;
(e)the school or other person offering the program must retain a record of each student's participation in and completion of the distance-learning program for a period of three years, and such record must be available for reveiw and inspection by the Department of State;
(f)-(g) [

Reserved ]

(h)the school or other person offering the program must provide evidence of successful completion of the course to each student in certificate form. The certificate must indicate the following: the name of the approved entity, the name of the course, the code number of the course, and that the student, who shall be named, has satisfactorily completed the continuing education course approved by the Department of State and the number of hours earned. The certificate must be signed and dated by the owner or course coordinator and must have affixed thereto the official seal of the school or other person offering the program; and
(i)the school or other person offering the program must submit to the Department of State within 15 days the names and license registration numbers of all individuals who successfully completed the approved course.

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