New York regulations

Title 19 Part 176

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19 NYCRR 176.1 - Approved entities

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Real estate courses and offerings may be given by any college or university accredited by the Commissioner of Education of the State of New York or by a regional accrediting agency accepted by said Commissioner of Education; public and private vocational schools; real estate boards; and real estate-related professional societies and organizations. No real estate course of study seeking approval may be affiliated with or controlled by any real estate broker, licensed salesperson, licensed or certified real estate appraiser, firm, or company or franchise, or controlled by a subsidiary of any real estate broker, real estate appraiser or franchise.

19 NYCRR 176.2 - Request for approval of courses of study

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Applications for approval to conduct courses of study to satisfy the requirements for licensed real estate salesperson and broker shall be made 60 days before the proposed course is to be conducted. The application shall be prescribed by the department to include the following:

(a)name and business address of the proposed school which will present the course;
(b)if applicant is a partnership, the names and home addresses of all the partners of the entity;
(c)if applicant is a corporation, the names and home addresses of persons who own five percent or more of the stock of the entity;
(d)the name, home and business address and telephone number of the education coordinator that will be responsible for administering the regulations contained in this Part;
(e)locations where classes will be conducted;
(f)title of each course to be conducted;
(g)final examination to be presented for each course, including the answer key;
(h)all times included on each test form must be consistent with content specifications indicated for each course. Weighing of significant content areas should fall within the weight ranges indicated. All reference sources used to support each correct answer must be included. Linkage to each answer must be indicated with a footnote showing page number, subject matter, etc.;
(i)description of materials that will be distributed;
(j)the books that will be used for the outline and the final exams; and
(k)detailed outline for local concerns when applying for broker course approval.

19 NYCRR 176.3 - Subjects for study-real estate salespersons

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19 NYCRR 176.4 - Subjects for study-real estate broker

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The education qualifications for real estate broker's license requires the completion of:

(a)an approved real estate salesperson's course except that a salesperson who was licensed prior to November 1, 1979, may substitute 75 hours of approved continuing education in lieu of a salesperson's course; and
(b)an approved real estate broker's course.

Before enrolling a student into an approved broker's course, the education coordinator must be provided with evidence of a signed statement from the student indicating that he/she has successfully completed the salesperson's course. Proof of the student's completion of the prerequisite course must be kept on file by the education coordinator. The following are the required subjects to be included in the course of study in real estate for licensure as a real estate broker and the required number of hours to be devoted to each subject:

Broker's Course
Subject Matter
Hours
Agency Law, License Law and Operating a Real Estate Office
16
Real Estate Finance
2
Real Property Investment
4
General Business Law
3
Construction and Development
3
Conveyance of Real Property
1
Real Property Management
4
Taxes and Assessments
1
Advanced Fair Housing and Fair Lending
3
Achieving Transactional Agreements through Transaction Analysis
6
Local Issues and Concerns

* 2 • Cease and desist regulations • Nonsolicitation orders • Illegal entities/conversions • Rent regulations (rent control, rent stabilization) • Farm land • Forestry • Sign ordinances • Zoning •Waterfront property •Wetlands/restrictions • Environment problems in an area • Role of real estate professionals in the community • Property values impact on the economy • Impact of government on property values Instruction 45 hours Final examination 3 hours 48 hours * Program coordinators are not limited to these topics. They must, however, submit an outline and learning objectives for the two hours that will be presented to students. The outline and learning objectives must explain how local issues and concerns impact property values.

All approved instructors must use this course syllabus in conducting their program.

19 NYCRR 176.5 - Computation of instruction time

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To meet the minimum statutory requirement, attendance shall be computed on the basis of an hour equaling 50 minutes. For every 50 minutes of instruction there shall be an additional 10 minute break. The time of the breaks shall be left to the discretion of the individual education coordinator. Breaks shall not be considered optional, nor are they to be used to release the class earlier than scheduled.

19 NYCRR 176.6 - Attendance and examinations

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(a)No licensed person shall receive credit for any course or course module presented in a class room setting if he or she is absent from the class room during any instructional period, for a period or periods totaling more than 10 percent of the time prescribed for the course or course module pursuant to sections 176.3 and 176.4 of this Title, and no licensed person shall be absent from the class room except for a reasonable and unavoidable cause.
(b)Students who fail to attend the required scheduled class hours may, at the discretion of the approved entity, make up the missed subject matter during subsequent classes presented by the approved entity.
(c)Final examinations may not be taken by any student who has not satisfied the attendance requirement.
(d)A make up examination may be presented to students at the discretion of the approved entity. Make up examinations must be submitted for approval to the department in accordance with guidelines noted in section 176.2(g) and (h) of this Part.

19 NYCRR 176.7 - [Repealed]

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19 NYCRR 176.8 - Facilities

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Each course shall be presented in such premises and in such facilities as shall be necessary to properly present the course. No course shall be presented in any real estate broker's office or the office of any association of real estate brokers except as otherwise may be permitted under this Part.

19 NYCRR 176.9 - Examination requirement and record retention

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(a)All organizations conducting approved courses of study shall retain the attendance records, the final examinations and a list of students who successfully complete each course for a period of three years after completion of each course. All documents shall at all times during such period be available for inspection by duly authorized representatives of the Department of State.
(b)All examinations required for course work shall be written and given within a reasonable time after the course work has been conducted. The failure of the final exam shall constitute failure of the course.

19 NYCRR 176.10 - Change in approved course of study

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There shall be no change or alteration in any approved course of study of any subject or in any instruction staff without prior written notice to and approval by the department.

19 NYCRR 176.11 - Faculty

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19 NYCRR 176.12 - [Repealed]

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19 NYCRR 176.13 - [Repealed]

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19 NYCRR 176.14 - Auditing

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A duly authorized designee of the department may audit any course offered, and may verify attendance and inspect the records of attendance of the course at any time during its presentation or thereafter.

19 NYCRR 176.15 - College degree major in real estate

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Evidence satisfactory to the department of the successful completion of a course of study at any accredited college or university in the United States of America, approved by the Commissioner of Education of the State of New York or by a regional accrediting agency accepted by said Commissioner of Education, which has a program leading to a recognized collegiate degree, which includes therein a major in real estate, may be deemed acceptable for the educational credit under sections 176.3 and 176.4 of this Part, provided attendance at such real estate course is not less than 120 hours in the case of an applicant for licensure as a real estate broker, and 75 hours in the case of an applicant for licensure as a real estate salesperson, and the applicant presents evidence of the issuance of a bachelor's degree and that he has passed the required course in real estate.

19 NYCRR 176.16 - Suspensions and denials of course approval

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Within 45 days after the receipt of the application for approval of an offering, the department shall inform the entity as to whether the offering has been approved, denied, or whether additional information is needed to determine the acceptability of the offering. The department may deny, suspend, or revoke the approval of a real estate course or a real estate instructor, if it is determined that they are not in compliance with the law and rules, or if the offering does not adequately reflect and present current real estate knowledge as a basis for a level of real estate practice. If disciplinary action is taken, a written order of suspension, revocation or denial of approval will be issued. Anyone who objects to such denial, suspension or revocation shall have the opportunity to be heard by the Secretary of State or his designee.

19 NYCRR 176.17 - Open to public

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All courses approved pursuant to this Part shall be open to all members of the public regardless of the membership of the prospective student in any real estate board, or real estate related professional society or organization.

19 NYCRR 176.18 - [Repealed]

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19 NYCRR 176.19 - [Repealed]

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19 NYCRR 176.20 - Certificate of completion

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(a)Evidence of successful completion of the course must be furnished to students in certificate form. The certificate must indicate the following: name of the entity; Real Estate Salesperson's Course, 75 hours, or Real Estate Broker's Course, 45 hours; code number of the entity; a statement that the student, who shall be named, has satisfactorily completed a course of study in real estate subjects approved by the Secretary of State in accordance with the provisions of chapter 868 of the Laws of 1977, and that his or her attendance record was satisfactory and in conformity with the law, and that such course was completed on a stated date. The certificate must be signed by the owner or course coordinator and dated, and must have affixed thereto the official seal of the school or entity.
(b)A list of all the names of students who successfully complete each course of study must be submitted to the Department of State within 15 days of completion.

19 NYCRR 176.21 - Fees

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Each school or entity shall pay an annual registration fee of $300 for each 12 months or part thereof, and an additional registration fee of $150 for each 12 months or part thereof for each location in excess of one where courses are to be given, said period to run from each September 1 to the subsequent August 31. For each teacher employed to teach the Real Estate Broker's or Real Estate Salesperson's course, each school or entity shall pay a one-time registration fee of $25. Fees shall be payable on submission of the application or applications, and are nonrefundable.

19 NYCRR 176.22 - Distance learning programs

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Distance education is defined as any educational process based on the geographical separation of instructor and learner (for example, CD-ROM, disk, on-line learning). Educational providers who wish to offer distance learning programs must have their programs evaluated and approved in accordance with the provisions of this Part, specifically sections 176.23, 176.24 and 176.25 of this Part.

19 NYCRR 176.23 - Distance learning program requirements

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(a)The material of a distance learning program must be divided into major units;
(b)the contents of major units must be divided into modules of instruction;
(c)the distance learning program must contain a time-default mechanism for inactivity so that a student is not credited when not actively participating in the program;
(d)the school or other person offering the program must obtain from each student a signed and dated statement that he or she personally completed each module of the learning program;
(e)the school or other person offering the program must retain a record of each student's participation in and completion of the distance-learning program for a period of three years, and such records must be available for review and inspection by the Department of State;
(f)the educational provider must have an instructor approved pursuant to section 176.11 of this Part available to students, during reasonable business hours, to answer questions pertaining to the qualifying course content;
(g)the course must include a proctored final examination which must be held at a location within New York State approved by the department.

19 NYCRR 176.24 - Request for approval of distance learning programs

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Applications for approval to conduct distance learning courses of study to satisfy the requirements for licensed real estate salesperson and broker shall be made 60 days before the proposed course is to be conducted. The application shall be prescribed by the department to include the following:

(a)name, business address and telephone number of the proposed school which will present the course;
(b)if applicant is a partnership, the names and home addresses of the partners in the entity; if a corporation, the names and home addresses of any persons who own five percent or more of the stock of the entity;
(c)the name, home and business address and telephone number of the education coordinator that will be responsible for administering the regulations contained in this part;
(d)locations where the final examination will be conducted;
(e)title of each course to be conducted;
(f)final examination to be presented for each course, including the answer key;
(g)all times included on each test form must be consistent with content specifications indicated for each course. Weighing of significant content areas should fall within the weight ranges indicated. All reference sources used to support each correct answer must be included. Linkage to each answer must be indicated with a footnote showing page number, subject matter, etc.;
(h)the books that will be used for the outline and the final exams;
(i)an explanation of the means for monitoring and verifying each student's active participation, on an ongoing basis, during each module of instruction;
(j)a brief description of the hardware and software to be used by the student;
(k)a plan for providing technical support to the student;
(l)a detailed course outline divided into major units; the contents of major units must be divided into modules of instruction;
(m)a detailed outline for local concerns when applying for broker course approval.

19 NYCRR 176.25 - Course completion for distance learning courses

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(a)The student must successfully complete a distance learning course within 12 months of starting the program. This includes the passing of the school's final examination.
(b)A list of the names of students who successfully complete each course of study must be submitted to the Department of State within 15 days of completion.
(c)The school or other person offering the program must provide evidence of successful completion of the course to each student in certificate form. The certificate must indicate the following: name of the entity; Real Estate Salesperson's Course, 75 hours, or Real Estate Broker's Course, 45 hours; code number of the entity; a statement that the student, who shall be named, has satisfactorily completed a course of study in real estate subjects approved by the Secretary of State in accordance with the provisions of chapter 868 of the Laws of 1977, and that his or her attendance record was satisfactory and in conformity with the law, and that such course was completed on a stated date. The certificate must be signed by the owner or course coordinator and dated, and must have affixed thereto the official seal of the school or entity.

19 NYCRR 176.26 - 30 hour supplemental course

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