Title 19 Part 150

All paper documents offered for filing must include a backer, there on which appears the exact title of the document and the name and address of the filer. The backer for documents related to an entity currently on file with the division must include the Department of State identification number assigned to the entity. Documents on paper shall be no larger than 8½ inches by 11 inches. Documents not on paper, where allowed, shall be of a size and in a medium consistent with the technology used by the Department of State to receive, make, and retain the resulting record. Title on the backer must be consistent with the content of the document.

The department shall decline to file any document that is not legible because the paper weight, ink color, font size, type face, extraneous marks, file format or other quality impairs the ability to make an official record. Documents shall contain no riders other than tax consents and official certificates.

If several documents are submitted, each should be accompanied by a separate remittance of the respective fee and taxes, if any. Because some documents may take different courses in processing, following this practice will avoid delay that might otherwise result in the return of all documents even though one or more would have been acceptable for filing.

All checks in excess of $500 shall be certified.

The department shall not issue duplicate receipts except on satisfactory evidence that the original was never received. A request for a duplicate receipt must be made within three months of the date of the receipted transaction. All duplicate receipts will be annotated as such.

A request for a copy of a record or a request for a certificate shall be in writing. The request shall specify, by name of organization and document, the record to be copied or the certificate desired.